Todoist's limits for tasks, projects, files and more


Subscription plans

  • Beginner: A free plan that enables you to use most of Todoist’s features, but in a limited capacity. As a free user, you can only create one free team.
  • Pro: An account specific plan that enables you to use Pro features in your personal projects. As a Pro subscriber, you can only create one free team.
  • Business: A team-specific plan that gives your team access to more advanced Business features. Any user can have as many paid team workspaces as they need.

Quick tip

Any Todoist user who joins or upgrades a team to Business will automatically get free access to Pro features across all their personal projects.

Personal project limits

Your personal project limits are determined by whether you’re a Beginner (free) user or a Pro (paid) user. Remember: If you’re part of any team that’s subscribed to the Business plan, you’ll automatically gain access to Pro features across all your personal projects for free.

Number ofBeginnerPro
Active personal projects

300 

Projects joined (includes both personal and team projects)

up to 500

up to 500

Users per project55
Active tasks per project300300

Number ofBeginnerPro

Activity history

1 weekUnlimited

Filters

3150

File size for comment attachments

5 MB100 MB

File size for email attachments

5 MB25 MB

Team limits

Beginner and Pro users can only create one free team. If you upgrade your team to the Business plan, you'll get:

  • Additional features and increased limits (listed in the overview below).
  • Pro features for all team members across all their personal projects.
  • One additional free team.

FeaturesFreeBusiness
Task remindersNot includedIncluded
Task durationNot includedIncluded
ThemesNot includedIncluded
Auto backupsNot includedIncluded
Permission settingsNot includedIncluded
Security controlsNot includedIncluded

FeaturesFreeBusiness
Active projects in a team workspace

up to 500

Team members

1000

1000

People per team project

250

250

Guests per team project

51000

Filters

3150 per member

File size for comment attachments

5 MB100 MB

File size for email attachments

5 MB25 MB

General limits

Some limits apply to all Todoist accounts (whether free or paid): 

FeatureMaximum limit

Sections per project

20
Labels500
AttachmentsUnlimited
File size of avatar4MB

FeatureMaximum character limit
Task name500
Task description16384
Section name2048
Project name120
Filter name60
Filter query512
Label name60
Task comment15000

FAQ

Quick tip

If your question isn't listed below, it may be listed in our Teams FAQ.

You can view our pricing page here!

When you log into Todoist, your app should automatically do a full sync. A full sync means that our servers check your whole account (including projects, tasks, filters, labels, etc) for updates. The more items you have in your account, the longer a full sync will take, and the higher the risk of a sync issue occurring. We have therefore set the limit of 500 projects in order to make sure that Todoist can sync quickly and successfully.

That being said, we are hoping to soon make some behind-the-scenes improvements, which would make it possible for us to increase project limits. Please stay tuned!

No. Although you can only create one free team at a time, you can join as many teams as you want.

No, the limits only apply to active tasks, sections and projects.

No, we are not able to increase limits for individual accounts.