Use Todoist with your calendar

Available for

  • Pro
  • Business
  • Free

With calendar feeds you can see all your scheduled Todoist tasks inside your favorite calendar app: Google Calendar, Apple Calendar, Outlook Calendar, and any other calendar that allows you to subscribe with a URL feed. 

Note

Google Calendar is currently the only calendar app that allows 2-way sync. All other calendar feeds only sync one way (from Todoist to your calendar). Learn more.

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Tasks with just a due date will show up as all-day events while tasks with a due date and time will show up as one-hour blocks in your calendar.

There are two ways to connect your Todoist with your calendar:

Warning

If you're using the macOS app, please note that it's not currently possible to use the Apple Calendar or the Outlook options in the Integrations tab. Please follow the alternative instructions for macOS in the guidelines below, or use a browser to set up your calendar feed instead. 

Account calendar feed

The account calendar feed syncs all tasks with a due date and/or time across all projects. A new “Todoist” calendar will be created in your calendar app of choice. Here’s how to set it up:

  1. Click your avatar in the top-right corner of Todoist.
  2. Select Integrations.
  3. Follow the steps depending on which calendar app you’d like to use:

  1. Click Copy to clipboard below the calendar feed URL.
  2. Open the Apple Calendar app.
  3. Click File at the top.
  4. Select New Calendar Subscription...
  5. Paste the iCal feed you copied earlier. 
  6. Select the Auto-refresh rate.
  7. Select OK.

  1. Click Copy to clipboard below the calendar feed URL.
  2. Open the Outlook calendar.
  3. Right-click Other Calendars. 
  4. Select Add Calendar.
  5. Click From Internet...
  6. Paste the iCal URL.
  7. Click OK.

  1. Click Copy to clipboard below the calendar feed URL.
  2. Open Google Calendar.
  3. On the left, below My Calendars, click the + icon.
  4. Select From URL and follow the instructions to add the new calendar.

Project calendar feed

The project calendar feed lets you choose a single project to sync with your calendar. A new calendar will be created for each new project you connect. You can even share project calendar feeds with coworkers, clients, family, or friends.

Here’s how to set it up:

    1. Open the project you want to view in your calendar.
    2. In the top-right corner, click on the three dots icon.
    3. Select Project calendar feed.
    4. Follow the steps depending on which calendar app you’d like to use:

  1. Click Copy to clipboard below the calendar feed URL.
  2. Open the Apple Calendar app.
  3. Click File at the top.
  4. Select New Calendar Subscription...
  5. Paste the iCal feed you copied earlier. 
  6. Select the Auto-refresh rate.
  7. Select OK.

  1. Click Copy to clipboard below the calendar feed URL.
  2. Open the Outlook calendar.
  3. Right-click Other Calendars. 
  4. Select Add Calendar.
  5. Click From Internet...
  6. Paste the iCal URL.
  7. Click OK.

  1. Click Copy to clipboard below the calendar feed URL.
  2. Open Google Calendar.
  3. On the left, below My Calendars, click the + icon.
  4. Select From URL and follow the instructions to add the new calendar.

Quick tip

If you want to share a static view of your projects with your collaborators, you can do so by downloading all your projects as an ICS file. Here's how:

    1. In a browser, click your avatar in the top-right corner of Todoist.
    2. Select Integrations.
    3. Select Outlook. Please note you do not need to have an Outlook account or Outlook installed on your device in order to complete this step.
    4. A static view of all of your projects will now be downloaded to your device as an ICS file.

      1. In a browser, open the project you want to download a static view of.
      2. In the top-right corner, click on the three dots icon.
      3. Select Project calendar feed.
      4. Select Outlook. Please note you do not need to have an Outlook account or Outlook installed on your device in order to complete this step.
      5. A static view of your project will now be downloaded to your device as an ICS file.

FAQ

How often your feed refreshes depends on the calendar app you use. Some calendar apps update as often as every 5 minutes, whereas others update only once per day. 

Unfortunately, it’s only currently possible to manually refresh your calendar feed if you’re using Apple Calendar: If you are using Apple Calendar on macOS, press ⌘ + r. If you are using Apple Calendar on iOS, open the app and tap Calendars at the bottom of the screen, then pull down the screen to refresh.

For now, it is only possible to set a custom duration for a task when using the Google Calendar integration.

No, these calendar feeds only sync one way. Changes you make in Todoist will be reflected in your calendar, but changes you make in your calendar won’t sync back to Todoist. If you’d like your calendar events to sync back to Todoist, please try out our Google Calendar integration.

  1. Open your Apple Calendar.
  2. Find Todoist in the calendar list in the left-hand side of the screen and right-click it.
  3. Select Unsubscribe.

You can find instructions on how to remove the Google Calendar integrations in this article.

  1. Open the Calendar tab.
  2. In the Folder Pane, right-click the name of the calendar that you want to delete.
  3. Click Delete Calendar, click Yes to confirm the deletion.

Yes, you can disable calendar feeds all at once. To do so, please follow these steps: 

  1. Click your avatar in the top-right corner of Todoist.
  2. Select Integrations.
  3. Select the Developer tab at the top.
  4. Click Issue a new API token.

Note

Please note that clicking on Issue a new API token will log you out from all the devices where you're authorized to your Todoist account.

No, the only tasks that will appear on your calendar are your personal tasks, those assigned to you, and any unassigned tasks in a shared project in which you're a collaborator.

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